The Margaret Kistow Children’s Home (TMKCH) has developed this policy and these procedures to create a safe environment where both children, and adults are protected and supported.

Everyone at TMKCH has a duty of care towards children who live, visit and carry out any other activities to help protect them from any kind of abuse or neglect.

TMKCH has developed a detailed policy and procedures to create a safe environment where all children and adults are protected and supported. That policy is called The Child Protection Policy.

TMKCH is committed to the protection of children and vulnerable people

Through the provision of detailed policies and procedures, and welcomes their consideration by any other bodies or organizations.

We hereby require every individual who is involved with children-related duties or activities to agree to abide by this short-form policy and these procedures for the duration of their involvement with our children’s home, either paid or unpaid.

Principles Of Protection

The welfare of children is everyone’s responsibility, particularly when it comes to protecting them from any kind of abuse. This policy and these procedures are based on the following principles:

•  all children, whatever their age, culture, disability, gender, language, racial origin, socio-economic status, religious belief have the right to protection from abuse

•  it is everyone's responsibility to report any concerns about abuse

• all incidents of alleged poor practice, misconduct and abuse will be taken seriously and responded swiftly and appropriately by TMKCH

•  all personal data will be processed in accordance with the requirements of the data protection act


All TMKCH staff and volunteer workers are hereby required to report any suspected abuse or abusive behaviours in association with other activities.

If members have concerns about an incident involving a child or vulnerable adult that seems untoward or unusual they must report their concerns as soon as possible to the child protection officer. Parents should also be informed of the incident as soon as possible unless it is not in the child's or vulnerable adult’s interests to tell them.

Report, record and inform if the following occur:

•  if you accidentally hurt a child or vulnerable adult

•  if a child or vulnerable adult seems distressed in any manner

•  if a child or vulnerable adult misunderstands or misinterprets something you have said or done

•  if a child or vulnerable adult appears to be sexually aroused by your actions

•  if a child or vulnerable adult needs to be restrained

First aid and treatment of injuries:

If, in your capacity as a member of TMKCH, a child or vulnerable adult requires first aid or any form of medical attention whilst in your care, then the following good practice must be followed:

• where practicable all parents/guardians of children under 16 must complete a medical consent form before participating in risk designated activities etc. (hikes, youth camps, etc.)

•  be aware of any pre-existing medical conditions, medicines being taken by

Participants or existing injuries and treatment required

•  keep a written record of any injury that occurs, along with the details of any treatment given

•  where possible, ensure access to medical advice and/or assistance is available

• only those with a current, recognized first aid qualification should respond to any injuries. In the event that no one with a recognised first aid qualification is directly available, a designated adult will take full responsibility for the child or vulnerable adult until the injured person is brought to a qualified medical facility, an ambulance arrives, or a qualified person with first aid training arrives. TMKCH liability insurance covers this situation adequately

Where possible, any course of action should be discussed with the child/vulnerable adult, in language that they understand and their permission sought before any action is taken

•  in more serious cases, assistance must be obtained from a medically qualified

Professional as soon as possible

• the child’s or vulnerable adult’s parents/guardians or caregivers must be informed of any injury and any action taken as soon as possible, unless it is in the child’s or vulnerable adult’s interests and on professional advice not to do so

• a notification of accident form must be completed and signed and passed to TMKCH secretary as soon as possible

Practice to be avoided

In the context of your role within TMKCH, the following practice should be avoided:

• avoid having ‘favorites’ from among the children/vulnerable adults - this could lead to resentment and jealousy by other children or vulnerable adults and could lead to false allegations

•  avoid spending excessive amounts of time alone with children or vulnerable adults away from the view of others

• ensure that when children or vulnerable adults are taken away from home, adults avoid entering their rooms unless in an emergency situation or in the interest of health and safety. If it is necessary to enter rooms, the door should remain open, if appropriate

•  avoid taking children or vulnerable adults to your home unless it is a designated activity that is regularly planned for and accepted by the TMKCH

• avoid, where possible, doing things of a personal nature for children and vulnerable adults that they can do for themselves

Important note:

It may sometimes be necessary for members to do things of a personal nature for children or vulnerable adults, particularly if they are very young or vulnerable. These tasks should only be carried out with the full understanding and consent of the child or vulnerable adult and where possible their parents/guardians. It is important to respect young people’s views. If a person is fully dependent on you, talk with him/her about what you are doing and give choices where possible, particularly so if you are involved in any dressing or undressing of outer clothing, or where there is physical contact, lifting or assisting a child or vulnerable adult to carry out particular activities. Do not take on the responsibility for tasks for which you are not appropriately trained.

Practices never to be sanctioned

In the context of your role within TMKCH, the following practices should never be sanctioned:

• never engage in sexually provocative games, including horseplay.

• never engage in rough or physical contact except as permitted within the rules of the game or competition

• never form intimate emotional or physical relationships with children or vulnerable adults

• never allow or engage in touching a child or vulnerable adult in a sexually suggestive manner

• never allow children or vulnerable adults to swear or use sexualized language


• never make sexually suggestive comments to a child or vulnerable adult, even in fun

•  never reduce a child or vulnerable adult to tears as a form of control.

•  never allow allegations made by a child or vulnerable adult to go unchallenged,

Unrecorded or not acted upon

•  never share a room with a child or vulnerable adult for sleeping accommodation.

• never invite or allow children or vulnerable adults to stay with you at your home

Important note:

In special cases sharing may be required for health and safety reasons or if the child is very young or particularly vulnerable and needs adult supervision. If so, explain why this is necessary to the child/vulnerable adult and seek senior management consent.

Child Protection Officers (CPO):

A group of child protection officers will be nominated and approved by TMKCH as qualified to protect and supervise children and vulnerable adults. A child protection officer (CPO) has the main responsibility for managing child protection issues within TMKCH. The role and responsibilities of the child protection officer are as follows:

The monitoring of children while they are within the confines of TMKCH so that they

Neither are alone at any time (without supervision by a qualified adult), and are under control (not running around and posing a danger to themselves or to others).

A (CPO) is required to report all child protection related cases and concerns to management, and each case will be reviewed speedily by TMKCH board (most often the same day as the reporting of the case or concern), and then brought to the attention of the parent(s) relevant to the case or concern.

All allegations of abuse will be taken seriously. Based upon the severity of the suspected abuse, the management and TMKCH board will determine whether to inform the other relevant department in the social/health services department. If a case or concern of abuse is made while on rented properties, the relevant head of that property/organization will be immediately contacted and informed of the concern, and his or her input sought.

A valid concern exists if there is the suspicion of any of the following: emotional abuse, neglect, physical abuse, sexual abuse, negative discrimination (including racism), and bullying (includes bullying by gangs; bullying by family members; physical bullying; verbal bullying; teasing; and harassment).

People who will be required to abide by these policies include: anyone that is in contact or have dealings with the TMKCH.

Child protection officer (CPO)

The (CPO) has the main responsibility for managing child protection issues within TMKCH.